Office Administrator / Executive Assistant

Job Overview

SMO Careers is hiring on behalf of a client, a Software Development and Consulting firm, seeking an Office Administrator / Executive Assistant to join their team. The company delivers software solutions and consulting services to a wide range of clients and is committed to fostering a collaborative and people-focused working environment.

Responsibilities

• Take full ownership of the smooth day-to-day running of the office, keeping it tidy, presentable, and well-organised at all times
• Be the first point of contact for the company, answering and directing calls, managing correspondence, and welcoming clients, partners, and visitors
• Manage office supplies, equipment, and stock, and liaise with suppliers and service providers to keep the office fully functional
• Support the CEO directly, managing their calendar, scheduling meetings, and handling day-to-day administrative tasks
• Prepare, organise, and follow up on documents, agendas, briefings, and action items, and coordinate travel and logistics as required
• Process client and supplier invoices and manage payments to suppliers
• Handle administration with government departments, including Social Insurance, Inland Revenue, and HRDA, preparing and submitting the required documentation
• Manage and update company databases and maintain accurate employee, client, partner, financial, accounting, and legal records
• Communicate with clients and partners and respond to requests and inquiries professionally
• Coordinate the preparation of product brochures, presentations, and client proposals
• Coordinate special events and activities such as career fairs and company events
• Provide support to internal teams and projects as required

Requirements

• Excellent organisational skills with strong attention to detail and the ability to manage multiple priorities simultaneously
• Excellent command of both English and Greek, written and spoken
• High level of discretion, integrity, and reliability, with the ability to handle confidential and sensitive information
• Good working knowledge of MS Office applications including Word, Excel, and Outlook
• Excellent communication, social, and interpersonal skills
• Strong organisational mindset with the ability to balance office and executive priorities
• Self-starter with initiative, determination, and a proactive approach to work
• Strong teamwork and collaboration skills
• Trustworthy and discreet, with sound judgement when handling sensitive matters
• Ability to communicate clearly and concisely

Good to have

• Experience in managing projects
• Familiarity with Cyprus government and administrative processes including Social Insurance, Inland Revenue, and HRDA
• Previous experience supporting senior management as an Executive Assistant or Personal Assistant

Benefits

• Competitive remuneration package (€1,800–€2,200 gross monthly)
• Contribution to Provident Fund and Medical Fund
• Focus on work-life balance
• Flexible working hours
• Early finish on Fridays
• Office perks including fresh fruits and wellbeing initiatives

How to apply

If you are an organised and proactive Office Administrator / Executive Assistant looking to join a dynamic technology-focused environment, apply with your CV and we will be in touch for a confidential discussion.

Tagged as: On-Site